Documents required for VAT return Filing In UAE

In the UAE in 2018, the value-added tax (VAT) was introduced to diversify the country’s revenue sources. If your business operates in the UAE, it is essential to understand VAT registration requirements and comply with the relevant regulations to avoid penalties.

This VAT registration user guide provides a clear overview of who should register, helps prepare the document, meets industry-specific requirements, and can help avoid general mistakes for a smooth registration process.

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Who is required to register under the VAT registration requirements in UAE?

Businesses in the UAE must assess whether they meet the VAT registration threshold to determine whether registration is mandatory or voluntary.

Mandatory Registration: Businesses with a taxable supply and import will have to register for more than 375,000 annual VATs.

Voluntary Registration: AED can opt for more than 187,500 taxable supplies and business voluntary registration.

In both cases, companies should ensure that their financial records and business activity details for VAT registration are accurate and updated.

Mandatory vs. Voluntary registration

It is necessary to understand the difference between Mandatory and Voluntary VAT registration:

Mandatory: If your turnover is higher than the legal limit, non-compliance may result in heavy fines.
Voluntary: voluntary registration allows businesses to reclaim VAT on business-related procurement, improves cash flows and reliability with suppliers and customers.

Document checklist (company and owner)

Here’s a document checklist to streamline your VAT registration process in UAE:

For the Business:

Below mentioned are the documents required for VAT registration in Dubai:

  • Trade License copy
  • Certificate of Incorporation (if applicable)
  • Memorandum of Association
  • Emirates ID and passport copies of the company owner(s)
  • Proof of business address (Ejari/Tenancy contract)
  • Bank account details and IBAN
  • Income statements or audited financial reports (last 12 months)
  • Customs registration documents (if applicable)

For the Owner/Partners:

  • Emirates ID & passport copy
  • Resident visa copy
  • Contact details (email and mobile number)

Ensure that your VAT registration certificate includes the right legal name and business license number to avoid rejection or delay.

Trade-specific requirements

In some areas, unique documents may be required due to the nature of their operations. For example:

Import/Export Business: Customs registration is mandatory with Dubai customs or other local authorities.
Freelancer or Advisor: Their application needs to clearly define their business activity and income.
Construction and Real Estate Companies: Contracts copies and project details should be provided as part of issuing VAT tax registration numbers.

 It is best to consult a VAT specialist for sector-specific guidance.

Tips to prepare documentation

Follow these tips for smooth processing:

  • Ensure that all documents are clear and legally scans. 
  • Vocational activity details should be offered trade licenses and real services/products.
  • The details of that company coincide in all documents double-checked. 
  • Maintain frequent financial reporting to justify threshold for registration.
  • Include all auxiliary financial evidence to confirm the eligibility.

Need Help?

VAT registration in UAE does not require a stressful process. Our experts of Unicorn Global Solutions can help you compile documents, complete the application and approve your VAT registration certificate without delay. 

To start, contact us today and make sure your business remains VAT-compliant!

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Common Questions

Frequently Asked Questions

Value Added Tax (VAT) is a consumption tax applied to goods and services at each stage of production and distribution. It was introduced in the UAE on January 1, 2018 as part of the government’s efforts to diversify revenue sources.

The standard VAT rate in the UAE is 5%, applied to most goods and services. Some categories qualify for zero-rating (0%) or exemptions.

Taxable supplies include the sale of goods and services, imports, and certain transactions between businesses. These can be at the standard rate (5%) or zero-rated, depending on the nature of the goods or services.

Most businesses are required to file VAT returns quarterly (every three months). Some larger businesses may need to file monthly, as determined by the Federal Tax Authority (FTA).

Yes. Businesses registered for VAT can claim a refund (input VAT) on eligible expenses related to taxable supplies, provided they have valid tax invoices and meet FTA requirements.

Penalties can include monetary fines for late registration, late filing, incorrect returns, and failure to maintain proper records. These fines can range from AED 500 to AED 50,000 or more, depending on the violation.

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